Controller

Reports To: CFO

Our Company

We manage the online marketing and web visibility for over 15,000 professional firms. Recognized three years in a row as one of America’s Fastest-Growing Private Companies by Inc. Magazine, ProSites is the premier online marketing solutions for doctors, dentists and financial professionals nationwide – think of us as a next generation ad agency with 15,000+ clients.

Working at ProSites

The people at ProSites are passionate about their work and are driven by innovation. Each and every day we strive for excellence. Our work environment is equal parts casual and professional. We’re serious about our business and delivering the best service to our members, but we also make it a priority to keep things fun and exciting. Join the ProSites team, where innovation is the goal, hard work is expected, and creativity is rewarded.

The Role

As Controller, you will be accountable for the accounting operations of the company, to include the production of periodic financial reports, maintenance of an adequate system of accounting records, and a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the company's reported financial results, and ensure that reported results comply with generally accepted accounting principles or international financial reporting standards.

Essential Duties and Responsibilities Management

• Maintain a documented system of accounting policies and procedures
• Manage outsourced functions
• Oversee the management of the accounting department, including the design of an organizational structure adequate for achieving the department's goals and objectives
• Oversee all transaction-processing operations with a documented set of policies and procedures
• Guides financial decisions by establishing, monitoring, and enforcing policies and procedures

Transactions:

• Ensure that accounts payable are paid in a timely manner
• Ensure that all reasonable discounts are taken on accounts payable
• Ensure that accounts receivables are collected promptly
• Reconcile monthly insurance invoices
• Process payroll in a timely manner
• Ensure that periodic bank reconciliations are completed
• Ensure that required debt payments are made on a timely basis
• Maintain the chart of accounts
• Maintain an orderly accounting filing system
• Maintain a system of controls over accounting transactions
• Maximizes return, and limits risk, on cash by minimizing bank balances; making investments.
• Accounting related to entity integrations (Purchase-Price-Allocation, Opening Balance Sheet, P&L statements, Pro-Forma's etc.)

Reporting

• Issue timely and complete financial statements
• Coordinate the preparation of the corporate annual report
• Recommend benchmarks against which to measure the performance of company operations
• Calculate and issue financial and operating metrics
• Support the budgets/forecast process by establishing schedules; collecting, analyzing, and consolidating financial data; recommending plans.
• Reviews variances from the budget and report significant issues to management, initiating corrective actions
• Provide for a system of management cost reports
• Provide financial analyses as needed, in particular for capital investments, pricing decisions, and contract negotiations
• Provides status of financial condition by collecting, interpreting, and reporting financial data.
• Communicating financial results to CEO, CFO, Executive Leadership Team, and Ownership group

Compliance

• Monitors and confirms financial condition by conducting audits; providing information to external auditors, for the annual audit
• Monitor debt levels and compliance with debt covenants
• Comply with local, state, and federal government reporting requirements and tax filings
• Protects operations by keeping financial information and plans confidential.
• Complies with federal, state, and local legal requirements by studying existing and new legislation; anticipating future legislation; enforcing adherence to requirements; filing financial reports; advising management on needed actions.
• Responsible for filing of quarterly and annual reports with owners(s), shareholders(s), banks(s)

Position Requirements

• Excellent MS Office skills, specifically MS Word and MS Excel (INDEX,VLOOKUP, PIVOT TABLES)
• Strong analytical and problem-solving skills
• Good communication skills (verbal, written and listening)
• Ability to switch from complex to routine tasks when required
• Experience using Microsoft-Great Plains, Oracle- Hyperion Financial Management, Oracle NetSuite, Cognos Financial Performance Management Software, in a corporate environment
• Minimum of 10 years of progressively responsible experience in software-as-a-service, software, and/or other related technology industries preferred
• Bachelor’s degree in Finance/Accounting or Business Administration. CPA, CMA, MBA preferred

Interested in applying? Send your resume to careers@prosites.com and put Controller in the subject line.

*CB