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Patient Communications

5 Essentials to an Effective Recall System

Last updated on April 3rd, 2023 at 04:25 pm

Against growing dental market competition, dental training consultant Belle DuCharme, CDPMA, understandably said in a recent interview with DentistryIQ that having an effective recall system ā€œshould be number one on the listā€ for practices to increase patient retention, reduce no-shows, and grow practice revenue. Yet in the same interview, DuCharme noted that while most patients ā€œdo not keep up with their recall due dates,ā€ many practices did not have an effective recall system in place to improve recall while enabling staff more time for things like filing dental insurance claims, treatment planning, and scheduling production.

The Ideal Dental Recall System

The above may not describe your practice, but if it does, here are five essentials to an effective recall system:

Communication Choices to Reach All Patients

Though some patients will always appreciate phone calls, others may prefer appointment reminders or other practice communications by email. Others may prefer text messages or postcards. The more communication choices your recall system provides for your dental practice, the more you reach patients with the right message on the right channel at the right time.

Automated Patient Communications

In the 1930s, industrial engineer Allen F. Morgenstern created a work simplification program to increase productivity using less effort, and coined the popular phrase, ā€œWork smarter, not harder.ā€ Today, this still-relevant phrase directly applies to automated patient communications. Itā€™s one thing to have the previously mentioned communication choices. Yet if dental staff are manually sending out even some patient communications, the time and labor required to do so takes away from other important administrative tasks or creates stress to get everything done on time.

With a patient communication system providing a complete choice of automation to send appointment reminders by email, text, postcards, and phone messaging, your practice team saves time, and your practice operates more efficiently (not harder) to send timely communications, keep your production schedule full, and increase revenue.

How much time can the right system save practices?

On average, automated patient communications by ProSites save practices 40 hours a month on patient communications and add 2.5 appointments per day.

Analytics to Measure Communication Success

Itā€™s all well and good for a company to offer dentists an automated patient communications system. Yet if you canā€™t see how well your patient communications are performing, itā€™s difficult to know whether some system truly has value.

ProSitesā€™ automated communications system includes easy-to-understand analytics like pending appointments, reach, and completed appointments so you can see the value and your ROI.

Choose The Best Patient Communications Provider

To further help you choose an automated patient communications provider, download our free whitepaper, Ineffective Recareā€”The Black Hole of Recurring Revenues.

>> Download the whitepaper

This whitepaper further dives into what to look for to maximize overall practice profitability.

Hereā€™s to your practice success.

Dental Patient EngagementPatient CommunicationPatient LoyaltyPatient ReminderPatient Retention

Xris Bland

Xristopher Bland has been helping B2B and B2C businesses measurably grow for 35+ years. As copywriter and content writer for ProSites, Xris believes a good writer is a good listener, and effective writing results from asking why before determining the how. When not writing, Xris enjoys creating freelance album artwork for musicians, meaning you may have seen some of his work.